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Is your document management system prepared for the hybrid work culture?

Digital file Management in Hybrid Working

What is a hybrid workplace?

A hybrid workplace combines in-office with remote work. Employees should be able to switch seamlessly between in-person and remote work according to their requirements. If implemented right, employee productivity should not be affected, on the other hand, it should be improved. 

Challenges of a hybrid workplace

Remote working can be difficult for a lot of reasons. Let’s take a look at some: 

  1. Sharing information: when employees are working remotely, exchange of information can be difficult. Rather than just using spoken word the employees and the company need a more efficient way of sharing data, such as in the form of documents.
  2. Flexibility: Remote working can lead to a lot of changes for a company, positive or negative. It could also mean that a company hires 20 remote employees as opposed to 2 in-office employees. Now that calls for a document management software that can accommodate the needs of a growing company. 
  3. Storage and security:  if there are no meetings being done offline that could result in every bit of information being stored online. This means that the file management software where all the data is being stored must be highly secure but at the same time accessible to all the relevant parties. 
  4. VPN: remote access requires VPN at all times. However, accessing VPN can be tricky for everyone. Additionally keeping document servers secure without VPN is not ideal. 

Hybrid workplace – Here to stay

A recent McKinsey report revealed that nine out of ten companies planned to adopt a hybrid workplace model going forward. Thus it is clear that the hybrid model is here to stay. Now what are the tools you need to use to ensure that your business thrives even in a hybrid workplace?

48% of knowledge workers surveyed by Salesforce reported projects were handled more efficiently, while a large percentage of knowledge workers also reported being burned out if they were dissatisfied with the tools their company used.

While collaborative work and employee efficiency are a useful metric for businesses to track, they must also keep in mind cybersecurity compliance rules. 

Document management In hybrid culture 

With sensitive data and documents being quickly digitized, the necessity to keep data secure is higher than ever. To reduce unsecure access to sensitive data, business need to ensure the following:

  • Remote access to information
  • Access control of sensitive data
  • Secure file sharing
  • Searchability and indexing

Document management tools are extremely useful here, since they help streamline workflows and maintain business continuity. Now that the hybrid model is here to stay, the need and importance of file management system has increased. This can be seen in the increase in the global document management system market cap, projected to grow from USD 4.41 Billion to USD 8.72 billion between 2019 and 2027. 

While there are many document management systems available in the market, Docuvault has been one of the preferred ones for its secure and seamless features.